Assistant Project Manager [United States]

 

Capio Group is looking for a Assistant Project Manager!

Full-time employee - Remote position

About Us:

Since 2010, we have been working with some of the largest government agencies in California, helping them to solve their greatest challenges. We are a small firm dedicated to big ideas and enjoy the rewards that come from hard work and commitment to our client base. We offer the salary and benefits of the bigger companies with the added bonus of a flexible workplace and a great work-life balance.

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Scope Of Work:

The Assistant Project Manager will work as part of the Project Management team to support the Client’s project management office with direction, structure, and execution in the following areas:

Act on Client’s behalf in providing project management leadership:

• Apply project management principles and resources to drive and focus the project on its goal of implementing on schedule. Provide leadership support, identify and execute mitigation strategies, and escalate items as needed.
• Gain Client’s agreement on a monthly executive-level report presenting project summary information targeted for an executive audience, such as project sponsors, Executive Steering Committee, and Client’s board, etc.
• Participate in collaborative discussions at the weekly Client Project Steering Committee meetings.
• Prepare presentation materials for the Project Director to present at the Client’s board meeting.
• Update Client team’s schedule in MS Project, which will feed into Master Project Schedule.
• Complete a project close-out report that captures a summary of any outstanding items, and outlines project transition to program activities to Client’s PMO and sponsors.

Lead the updating and maintenance of the Project’s Master Project Schedule to reflect all project activities with the new implementation date:

• Using the project schedule developed by Client Vendor with the new implementation date, work with Client and Client’s vendor to complete the update of the Project’s Master Project Schedule. Conduct updates, analysis, and maintenance activities following the scheduling standards from the Schedule Management Plan. Update task status on a weekly basis, report status and variances, and level resources.
• Lead rolling wave planning, analysis, and risk assessment of the Master Project Schedule. Identify and monitor the project’s critical path in the Master Project Schedule. Rolling wave planning requires updating the previously approved project schedule every six (6) months to elaborate tasks occurring within the ensuing 12 months.
• Perform “what-if” analysis to reflect the impact of a proposed change on the project scope/requirement, schedule, and resource availability.

Strengthen the project management structure by providing leadership and support to ensure appropriate practices are in place for a project that is in mid-stream:

• Review and update the Project Management Plan and the Staffing Plan to reflect the key elements relevant for the remainder of the project. The existing Project Management deliverables include, but are not limited to:
  • Project Management Plan (PMP). The PMP contains other plans including:
    • Schedule Management Plan
    • Deliverable Management Plan
    • Quality Management Plan
    • Decision Management Plan
    • Change Request Management Plan
    • Document Management Plan
    • Resource Management Plan
    • Issue and Risk Management Plan
    • Communication Management Plan
    • Requirements Management Plan
  • Staffing Plan
• Work with the project team members to develop and maintain a comprehensive cutover plan pulling in all activities to be completed during the cutover phase of the project.
• Continue to maintain the Project Management Plan, as needed.
• Review, then develop or update the practices in the following PMO areas. This may include identification and execution of actionable processes that are relevant for the remainder of the project, scheduling, assigning tasks to team members, providing guidance in the process, and monitoring the completion of tasks.

Minimum Qualifications:

• Three (3) years’ experience as a Project Manager or an Assistant Project Manager, within the last ten (10) years for at least one (1) large legacy transformation project.

• One (1) year’s experience with scope and requirements management processes and tools.

• One (1) year’s experience with contract management best practices.

• Possession of an active Project Management Professional certification from PMI.

• Experience working in local/state/federal government agencies.

• Possession of a Bachelor’s degree from an accredited university.

• Experience working with Pension-related IT projects.

At Capio Group, our employees are our greatest asset and diversity, equity, and inclusion are at the core of who we are. Our commitment to these values is unyielding and is central to our mission and to our impact. We know that having diverse perspectives helps to generate better ideas to solve the complex problems of our diverse clients and the communities they serve.

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