Under the general direction of the Manager of Human Resources, the Academic Human Resources Analyst for Graduate Student Employment, (Academic HR Analyst) manages all aspect of the payroll life cycle for 150 Graduate Student positions (GSRs and ASEs) within the School of Education and Information Studies (Ed&IS). The Academic HR Analyst manages and executes all functions related to this subset of academic student employees. This includes developing internal controls and procedures for staffing, appointments, onboarding, subsequent personnel actions, and payroll processing. As needed, the Academic HR Analyst will collaborate with internal and external departmental offices such as Division of Graduate Education, Dashew Center, and Employee and Labor Relations - to obtain exceptional approvals for appointments or research employment related questions.
The Academic HR Analyst for Graduate Student Employment ensures the accurate and timely processing of payments and other personnel actions to comply with the campus policy and federal employment regulations. This includes being responsible for maintaining accurate and current personnel information; administering leaves in accordance with UC policies, procedures, and labor contracts; assisting in the development and implementation of administrative and operational process and procedures to improve efficiency and productivity; developing departmental resources and trainings; and creating internal staffing reports for various uses. The Academic HR Analyst for Graduate Student Employment will also be the point person for all labor relations and grievance matters pertaining to BX, BR, and PX union employees
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Additional duties include academic personnel/payroll data analysis and processing, drafting and reviewing student offer letters, developing and researching internal HRIS systems, creating and implementing trainings and orientations, and implementing staff engagement programs (trainings, moral building activities, etc.). The incumbent will serve as back up to Human Resources Team members as needed.
The incumbent must be able to interpret policy, take initiative, make good judgements, and independently prioritizes work while maintaining confidentiality.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
19
Records
Qualifications
Required/Preferred
B.A. degree or equivalent years of professional experience.
Required
2 to 5 years of experience working in an administrative department, preferably within a University or institution of higher education.
Required
Advanced knowledge of University Academic, Personnel, and Payroll policies, procedures, and organizational structure.
Preferred
Knowledge and experience in using UCLA systems including UCPath, Online Financial Systems Reports (OFSR), Campus Data Warehouse (CDW), People Admin and UCTRS.
Can be trained
Excellent written, verbal, and editing skills.
Required
Ability to make oral, group, and one-on-one presentation for the purposes of providing information, explaining policies and procedures, and answer questions.
Required
Ability to prioritize and adjust a heavy workload to meet deadlines. Demonstrate the ability to determine the relative importance of job responsibilities to meet these deadlines.
Required
Ability work independently with minimal supervisor, using initiative and resourcefulness in performing and executing job duties with frequent interruption, distractions, and changing priorities and deadlines. Ability to work as a team using the same principles.
Required
Ability to maintain strict confidentiality of information related to financial and personnel matters.
Required
Acute attention to detail.
Required
Advance organizational skills to maintain materials and information in a systematic way.
Required
Advanced mathematical and quantitative skills to calculate salaries, payroll documents, formulas, expense transfers, leave accruals, payroll changes, and the creation of financial analysis.
Required
Demonstrated interpersonal skills, including the ability to interact effectively with senior level administrators, staff, faculty, students, and the public using tact and diplomacy.
Required
2 to 4 years of work experience in Human Resources, Academic Personnel, and/or payroll.
Required
Demonstrated knowledge of Personnel and Payroll policies, procedures, and organizational structure, preferably in a University setting.
Required
Advanced skill in using a PC, with proficiency in using Microsoft Office software in a Windows environment. (Word, Excel, Outlook, etc.)
Required
Skill in writing and editing grammatically correct and logically organized documents such as memos, correspondence, and job postings.
Required
Excellent skill in counseling techniques to assist staff and student employees with sensitive and confidential employee relations issues.
Required
Ability to use various types of applications, software, or technologies to improve work flow. Examples include task management systems, SLACK, Teams, box, etc.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
07-31-2023
External Posting Date:
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